Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup, Inc. Date: February 27, 2011. Time: 5:30 PM. Place: TEC, Bend. Attendance sheet was passed.
Verified eligible voters and a quorum was established.
Voting Members Present:
Mikey L – SOS; Shari A – Step Sisters ; Debbie R – Primary Purpose; Melissa C – TBTTBB; Jennifer S – Sisters in Sobriety; Nikki T – Young & Sober; Jenny L – STS; Steve G – WFS; Jim B – ABC ; Eric W – Men’s Book Study ; Jonny L – Steps to Sobriety ; Renee D – 24 & Alive; JJ – As Men See It;
Others Present: Jerry R. – Chairperson; Laurakay L. – Vice-Chair; Pattie O – Secretary; Heidi S. – Entertainment Chair; Cory S. – Website; Stan E. – Adv. Bd.; Alan A. – Potluck Chair; Mark L. – Visitor; Aaron D – Visitor, Bill B – Adv Bd.;
A. Approval of Minutes
The January minutes were read. There was some question regarding who would maintain the new motion and officer binders. It was pointed out the a decision had been made to have the Secretary update, maintain and bring them to all meetings. Minutes were approved as read as amended.
B. Treasurer’s Report
December and January Treasurer’s reports were approved as read with one amendment.
C. Committee Reports:
Alanon: Not present.
District 5 Liaison: Not present.
Entertainment: Heidi S. forgot to bring the financial report. She handed out flyers for the PNC Spring Flight and Talent show along with the St. Patty’s day flyers. The next Entertainment meeting will be March 8 at Laurlyn’s home.
Hot Line: Chair not present.
Newsletter: Chair not present. Debbie had issues regarding her group not receiving 2 copies of newsletter. Eileen reported to her that each group only receives one. Concern was tabled until Eileen could be present for discussion.
Office: Mikey reported Telephone Activity: Office – 132, Hotline – 49, Al-Anon – 7. Income Detail: Books/Lit $954.60; Coins/Misc. $673.15 Newsletter $<13.81>; Deposits $2,722.73.
Potluck: WFS hosted the February potluck with 2 AA speakers because they could not find an Al-Anon speaker. He thanked Darla B’s husband for helping him open the door with the access code. He had a request from the Chair of the CO Roundup to be able to host a potluck as a fund raiser. There was a lot of discussion and was decided to bring to New Business to vote for a vote. Alan also reported that Bill O wanted to donate an Amplifier and microphone for the Potlucks, but we would be in need of compatible speakers for the Amp to work. It was decided to bring request back to groups and announce a need for some donated speakers. Primary Purpose group stepped up to take July. Alan still has some months open.
Schedules: Shari A. reported nothing new, but to get information to her by 15th of March for any changes for the April schedules.
Website: Cory S. gave the web traffic report. Traffice down last month by 20%. All information has been updated. Alanon spaghetti feed will be posted. Stated that Darla B. had sent committee and chair position information and this has been posted. Stated that he has not been receiving treasurer reports. Jerry R. requested that an e-mail address be created for the IG chair position. Cory will do this.
D. Old Business: Melissa C. presented the new “past montions” binders and information and the Officers binders and they were presented to Pattie to maintain. Everyone was extremely impressed and thanked Melissa for all her hard work.
E. New Business:
- There was a discussion regarding several groups not liking the format of the Newsletter taking off the birthdays by group. It was decided to wait until Eileen is present and take to home groups and put in Old Business in March.
- Roundup Request for hosting a Potluck: There was some discussion that only registered groups in AA be allowed to host monthly potlucks. A motion was made to not allow the Roundup Committee to host due to the Intergroup needing the funds themselves to continue to operate.
- The group was advised that Melissa was reimbursed for her expenses on the “Past Motions” research and work. The reimbursement was for $50.16.
Meeting was adjourned at 6:30 pm. The next meeting will be at 5:30 p.m., March 26, 2011 in Bend at TEC.
Yours in Service,