Meeting Minutes
September 25, 2011
Opening:
Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:31pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made.
Voting Members Present: (IGR’S)
(Jonny L – STS)(Darla B – WTGTAL)(Mikey L – SOS)(Cory S – AMSI)(Stan E – Alt Safe Harbor)
(Alan A – WFS) (Dave W – Tue Night AA)(Doug M – Att. Adj.)(Shari A – IGR; Chicks w/Chips)
(Daniel B – Make My Day)(Debbie R – Primary Purpose)(Erik W – Men’s Book Study)
(Jim B – ABC) (Alan A – Alt. IGR)
NON VOTING MEMBERS PRESENT:
(Pam M – Al-Anon) (Heidi S – Entertainment)(Mark M – Alt. IGR; Att. Adj.)(Kathi C – Outgoing DCM) (Kim A – Incoming DCM) (Jerry R – Chair) (Pattie O – Secretary)(Bill B – Adv Board)
(Debra M – Newsletter)(Kelly A – Alt IGR; Primary Purpose)(David M – IGR; Thu Nite Young & Sober)
A. Approval of Minutes
Minutes were approved.
B. Treasurer’s Report
Treasurer’s report was given by Mikey in Liz’s absence. Total income was $2,303.62, total expenses were $1,987.57. The contributions were down by more than half the normal for a month. Mikey encouraged all groups to please contribute more to Intergroup. Report was approved as read.
C. Committee Reports:
Al-Anon: Al-Ateen meeting was not as successful as previous month. They will be having an Al-Ateen Sponsorship training on October 1 at 1:00pm at St. Francis on 27th. All prospective sponsors must be members of Al-Anon or AA and Al-Anon both.
District 5 Liaison: Kathi C. will be turning the reigns over to Kim A as new DCM. Chase and Gus from Area will be giving a GSR school on October 2nd along with the Delegate Report from 1:00 – 4:00 at TEC.
Entertainment: There was a dismal turnout at the End of Summer Picnic. Many thought that it may be due to the venue being changed from Kline Falls to Sam Johnson’s Park. Some members felt that it was not advertised well enough. It was pointed out that Heidi had given each IGR a flyer the previous month and to announce in the meetings. The next committee meeting will be held on October 5th Lurlyne’s house (1135 SW 24th Redmond) at 7:00pm. Everyone is again encouraged to join the committee to assist in future events. The next event will be the New Year’s Eve dinner/dance.
Hot Line: Not Present
Newsletter: Debra M brought a report from Eileen who was unable to make the meeting. Subscriptions have been slow but steady with 1 or 2 replacing ones that have dropped off; focus will be to attend various meetings to drop off introductory copies hoping to spread the word about the newsletter. There were some requests to be SURE to send in birthdays from groups. Please remind Eileen via email things you want highlighted for the upcoming month, i.e., the potluck is in Prineville in October. It was noted that the date for the October Potluck is incorrect and needs to be changed and groups notified to correct the error.
Office: Mikey reported Telephone Activity: Office – 105, Hotline – 65, Al-Anon – 4.
Income Detail: Books/Lit $880.80; Coins/Misc. $547.45; Newsletter $9.62; Deposits $2,303.45.
Potluck: Small turnout for September Potluck due to other functions going on at same time. He passed out fliers for Thanksgiving Alcathon. Also passed around sign-up for groups take time slots for chairs meetings.
Schedules: October schedules are here. If groups have any changes, please email Shari.
Website: Site is updated. Cory was not able to get the Traffic report.
D. Old Business:
The Redmond Alano Club is building a website. They would like the Intergroup to place a link on our website. Almost all groups were not in favor of linking to their website since the link would be against AA traditions and they are an outside enterprise. Kathi C was asked if GSO had information regarding the issue. She stated that GSO would not likely be in favor of supporting the link. Therefore, there was a Motion to not allow our website to include a link to the Alano Club in Redmond. Motion Passed.
E. New Business:
Several Intergroup Chair positions will need to be filled by December for outgoing Chair positions:
Vice Chair; Treasurer; Schedules; both Advisory Board Even Year positions; Website Chair; Hotline Chair; Newsletter Chair. All are 2 year commitments and require 2 years of sobriety. The Treasurer position requires that no member may serve if they have a prior felony conviction for fraud, theft, or embezzlement.
Dave M. made a motion to have the Entertainment Committee allow the IGR’s to have a say in any changes they make in venues. There was no 2nd but much discussion from other IGR’s to continue to trust the Entertainment Committee to make changes and decisions without consulting other committees or group IGR’s.
Adjournment:
Meeting was adjourned at 6:24pm. The next meeting will be at 5:30 p.m., August 28, 2011 in Bend at TEC.
Yours in Service,
Pattie O