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Central Oregon Intergroup, Inc

January 26, 2014

IGR Meeting Minutes

Opening:

• Chairperson called the central Oregon Intergroup meeting to order at 5:30pm.
• Attendance sheet was passes
• A quorum was established.
• Introductions were made.

Voting Members Present: (IGR’S)

(Cody M-Secretary/WFS ) (Reed K-IGR/Rdm Reb)(Diane W-IGR/Naz Tues) (Dan P-IGR/EER)( Lauren G-IGR/WFS) (Pattie O-AB/Safe Harbor) (Micheal S-IGR/Safe Harbor) (Bill O-AB/safe harbor)(Aaron D-Enter/24&Alive) (Peggy R-IGR/MMD) (Liz T-IGR/Att Adj) (Susan R-Alt. IGR/SIS)(Larry S-IGR/Madras)(Rivka G-IGR/ABC)(Bob J-IGR/New Horizon)(Todd H-IGR/Noon)

NON VOTING MEMBERS PRESENT:

(Vickie M- Chair) (Joan C-Off mgr/EER)(Samantha R/WFS)(Austin M-Alt IGR/Safe Harbor)(Dave W-Potluck/Tues AA) (Vera F-DCM to OSYPAA/Att Adj)(Mark C-/By the book) (Jennifer C-Newsletter/Sober Desire) (Steve G-AB/WFS)(Kristel M-Al Anon IG Rep.)(Mike M-Visitor area 5)(Fred B-Alt IGR/Att. Adj)(John M-Visitor)

1. Approval of Minutes

Minutes were read and approved with one correction, New Hotline Chair’s name to be put in the minutes as Samantha, not Sam.

B. Treasurer’s Report

• New Treasurer making transition into position from previous Treasurer. We ran a deficit of roughly $600 due to end of year bonuses.

Chair:

Advisory board:

• Treasurer and IG Chair will go to bank Jan 27 to put Treasure on IG account.

Ad-Hoc Committee:

Committee Reports:

Office:

• There was a minor mistake- Donations total for Dec. also has a part of Nov added in. Total Donations were $2,297.04, Income from books and Literature was $1,436.45 and $814.00 for coins and etc.

Hotline:

• New Hotline chair is adjusting to the position and All shifts have been covered.

Al-Anon:

• Feb 1^st is a spaghetti feed at the St. Marks In Redmond.

Newsletter:

• No articles for the moth as of yet, help here is needed. Even a brief summary of an individual’s month would be helpful.

Potluck:

• New IG potluck schedule is out and there are slots for groups to sign up for.

Schedules:

Website:

• New Webmaster adjusting to position.
• AA Group contacted webmaster to see if there upcoming fishing tournament in Prinneville could be put on the IG website. More info on this is needed before approval.
• When accessing via mobile device, addresses don’t show up, unless you click exit mobile app. Webmaster will attempt to rectify this to make for easier access.

Entertainment:

• Began setting up events for the year.
• New campsite registry is making it troublesome for registering for Suttle Lake campsites this year. May not happen this year.
• There may be an overlap between the Cresent lake campout and the IG potluck this year. Trying to avoid this but may happen.
• New Years Eve dance was a success. Made a rare profit of $622.81

D. Old Business:

• Central OR coins: IGRs came back with groups vote. Vote was taken and we had did not pass. We will not proceed with central OR coins at the IG level.
• Budget: IGRs came back with groups vote and vote was taken. Budget passed.

E. New Business:

• Change of venue for potluck: St. Helens hall does not work well for potlucks because of multiple factors. Newport ave. Church Of Christ is available Sat. for the same price as St. Helens hall but we will also have use of the kitchen and other facilities. Potluck chair to make decision on new venue.

• OSYPAA: hosting Valentine’s day dance Feb 14th, Shilo Inn ball room. Meeting from 7-8pm Dance w/DJ 8-11pm. $10 at the door.

Adjournment:

Meeting adjourned at 6:40pm. The next meeting will be at 5:30 p.m. Sunday, Feb 23rd at TEC St. Helens Hall.

Yours in Service,

Cody Manriquez, Intergroup Secretary continue reading…

Central Oregon Intergroup, Inc

Advisory Board Minutes
January 26, 2014

Opening:

• Vickie called the meeting to order at 4:30pm
• Quorum was established.
• Voting member are: 3 Advisory Board, Vice Chair, and Secretary

Voting Members Present:

(Cody M-Recording Secretary/WFS) (Peggy R-Adv. Board/MMD)(Pattie O-Adv. Board/Safe Harbor)(Bill O-Adv. Board/Safe Harbor)(Reed K-Vice chair/Thur mens book)(Mike S-Adv. Board/Safe Harbor)

Non Voting Members Present:

(Vickie M-Chair/Tues nite) (Joan C-Office Mgr/EER) (Dan P-Treasurer/EER) (Lauren G/WFS)

1. Approval of Minutes

Minutes were read and approved

1. Office Report

• There was a minor mistake- Donations total for Dec. also has a part of Nov added in. Total Donations were $2,297.04, Income from books and Literature was $1,436.45 and $814.00 for coins and etc.

1. Treasurer Report

• We are just above our prudent reserve. Transition being made from former Treasurer to current Treasurer successfully and needs to retrieve QuickBooks. New Treasurer still needs to be signed onto IG account and will be done on Jan 27^th. Donation was made to church for St. Helens hall.

Old Business:

• Insurance: Agent was contacted and estimates yearly insurance to be $600-$750 for slips-trips-and falls as well as damage. This will also cover Intergroup Office. Looking for 3 formal quotes to be brought back for Feb. meeting. Inventory of Intergroup office will be taken and be part of quotes.
• Posting contributions and treasurers report on website: IGRs receive this info monthly to take back to meetings. Discussion about problems arising from posting. No vote needed, consensus was to not post.
• Central OR Coins: Intergroup doesn’t have the financial means for start up to create coins if IGRs come decide they want these.

New Business:

• Office manager and treasurers rolls: Treasurer to make all payments and payroll for IG office but not office orders. Office manager will make payments for office orders
• Motion- to discontinue non-confrence approved literature sold at IG office. Motion was not seconded, Motion Resended and will be addressed next month.
• Entertainment Trailer ownership: Owner of trailer wants to donate the trailer to IG or Individual for future use by Intergroup Entertainment committee upon death. Was discussed at Entertainment meeting and wanted to bring to the IGs attention.

Adjournment:

Meeting was adjourned at 5:22pm. The next meeting will be at 4:30pm February 23, at TEC’s St. Helen’s Hall.

Yours in Service,

Cody Manriquez, Secretary continue reading…