November 25, 2012
Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:35pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made. Jerry reminded individuals about voting eligibility. Only IGR’s are eligible to vote.
Voting Members Present: (IGR’S)
(Dave W – Tue Night AA)(Peggy R – Make my Day)(Bev D – SIS)(Debra M – Att. Adj.)(Kasey Z – Rule 62)(Alan A – WFS)(Jaime A – New Horizon’s)(Linda N – Safe Harbor)(Cameron S – As Men See It)(Andy H – Men’s Book Study) (Reed K – Redmond Rebels)(Rivka L – ABC)(Mel C – Not a Glum Lot)
NON VOTING MEMBERS PRESENT:
(Jerry R – Chair)(Pattie O – Secretary)(Linda T – Treasurer)(Vickie M – Vice Chair)(Mark C – Webmaster)(Joan C – COIG Office Manager)(Mike S – District Liaison)(Steve G – Adv. Bd.)(Doug M – Adv. Bd.)(Eileen F – Newsletter)(Pam N – Al-Anon)(Sandie C – Living Sober)(Yvonne L – Entertainment Co-Chair)(Erik J – Entertainment Co-Chair)
A. Approval of Minutes
Minutes were read and approved.
B. Treasurer’s Report & Office/Hotline
Linda presented YTD, Balance Sheet and Profit and Loss statements. Total income was $2594.77 and total Expense was $3321.42. Report was approved.
Office / Hot Line: No Hotline Report. Monthly Office Report: Telephone Activity: Office 29 calls, 12th Step/Help 5 calls; Al-Anon 4 calls. There were 61 walk-ins. Income: Books and Literature – $768; Coins and Misc. – $504; Donations/Potluck – $1,310. Book orders – $1121 and Sobriety Coin orders – $352.
Joan also passed out the monthly breakdown activity in the office as well as a comprehensive Group donation list.
C. Committee Reports:
Al-Anon: They are trying to get someone to head up the spaghetti feed. As of the meeting, it was undecided as to when it will be. They do know that they will no longer be using St. Francis church as they raised their cost substantially. They checked the Catholic Church in Redmond and will probably have it there. Still no Al-Ateen meetings, but they are still working on getting it started back up again.
District 5 Liaison: Mike S informed the Intergroup that 2 of the 3 tabled motions passed. The other one was rescinded. The 1st passed motion was for the Oregon Area to create a Birthday Card for individuals to send in donations on their birthday to the Oregon Area. The 2nd was to add Past Delegates living in Oregon, but having served as Delegates in a different state to be funded for Assemblies. Someone asked if we had a Public Information (PI) Chair. Mike and Joan both stated that we do and she is willing to take pamphlets anywhere. Joan said to contact her for information.
Entertainment: They will be having the New Year’s Eve dance. They will have snacks, but not a dinner to save on cost. Yvonne brought a copy of their bank statement for the end of October. They are at $2,467.20.
Newsletter: She requested the IGRs to let her know what financial information they really want reported in the newsletter. She was not sure whether to get information from Linda or Joan. It was decided that they wanted the profit/loss from Linda. Also, birthdays from groups need to be in to her from the IGRs.
Potluck: Alan stated that he continues to have people asking him if he is making a profit. The potlucks are not put on to make a profit, however, most of the time, he gets enough 7th tradition money to cover costs. Alan said that the Thanksgiving Alcathon went very well and was well attended. He said they could have used more help cleaning up after. It was only he and Dave. He sent around sign-up sheets for the Christmas Alcathon.
Schedules: Not present. Joan stated that Shari has nominated Liz T to stand for the Schedules Chair in December.
Website: We are still getting approximately 900-1,000 visitors on the site per month. He has not yet put the job descriptions on the website, but will do so.
D. Old Business:
Nominations for Committee Chair Positions: Chairperson – No Nominations; Secretary – No Nominations; 2 Advisory Board Members – No Nominations; Newsletter Chair – Catherine M would like to stand for position; Schedules Chair – Liz T was nominated; Potluck Chair; Stuart was nominated, but it was not clear as to whether he had enough sobriety.
- E. New Business:
- Intergroup Office Hours: A motion was made and passed in the Advisory Board meeting that the Intergroup Office hours will be changed from 9:00am-1:00pm to 10:00am-2:00pm to accommodate post-meeting traffic at the Alano Club and will begin in January. MOTION PASSED
- Entertainment Issue: It was stated that the Entertainment Committee should a new Tax ID# and move out from under the Intergroup umbrella. The reason for this was due to the fact that IG was not receiving financial statements from them and they fall under IGs Tax ID# presently. Yvonne stated that they would prefer to stay with Intergroup if possible and will begin providing financial statements on a regular basis. A motion was made by Cameron S from “As Men See It”.
- MOTION: Allow Entertainment Committee Chairs 90 days to work out any issues. Majority vote with one opposed. Minority opinion was that we have continued to do this over and over again and keep giving more time. The MOTION PASSED.
Meeting adjourned at 6:40pm. The next meeting will be at 5:30pm on December 23, 2012 at TEC.
Yours in Service, Pattie O, Intergroup Secretary