Chairperson Mark L. called to order the regular meeting of the Central Oregon Intergroup, Inc. Date: November 28, 2010. Time: 5:30 PM. Place: TEC, Bend. Attendance sheet was passed.
Verified eligible voters and a quorum was established.
Voting Members Present:
Mikey L. – SOS (IGR); Steve G. – WFS (IGR); Cory S. – As Men See It (Webmaster); Tom R. – Attitude Adj. (Potluck Chair); Heidi S. – ABC (Entertainment Chair); Mark S. – Madras Oasis (Secretary / Alt. IGR); Debbie R. – Primary Purpose (IGR); Tami T. – New Beginnings (IGR); Kendra – Attitude Adj. (IGR); Shari A. – Step Sisters (IGR); Sherrill H. – New Horizons (IGR); Reed K. – Redmond Rebels(IGR); JJ – As Men See It (IGR); Darla B. – WTGTAL (Adv. Bd.); Eric W. – Men’s Book Study (IGR); Wayne S. – As Men See It (Hotline Chair); Melissa C. – Tues. Back to the BB (IGR); Jerry R. – Tues. Nite AA (IGR); Eileen L. – Attitude Adjustment (Newsletter Chair); Liz T. – Attitude Adjustment (Treasurer); Pat M. – Primary Purpose (Adv. Bd.)
Others Present: Mark L. – STS (Chairperson); Laurakay L. (Vice Chair); Bill B. – Attitude Adj. (visitor)
A. Approval of Minutes
The minutes of the previous meeting (October 24, 2010) were approved as read.
B. Treasurer’s Report
Liz T. presented the treasurer’s reports for the past two months. Reports were approved.
C. Committee Reports:
Alanon: Not present. Wayne S. reported that Alanon is working on finding an IG rep. Alanon is also working on the upcoming spaghetti feed.
District 5 Liaison: Not present.
Entertainment: Heidi S. reported: Working on an additional function at the Bend Community Center (voucher for use within the upcoming six month time frame). Will look at setting this up for this spring.
Distributed flyers for the New Years Eve dinner and dance.
Discussed (and brought) boxes to distribute to groups to for raffle tickets.
Hot Line: Wayne S. reported: Hotline workbook has historically covered Alanon. Since Alanon now has a hot line, will direct calls to them. Will still advise meeting information.
Still having difficulty getting call logs back (will accept via e-mail also).
All hot line shifts are currently covered. Accepting reserve positions. Will start calling reserves in December to ask what shifts are wanted for the first six months of 2011. Starting in 2011, reserves will take over shifts and current hot line people will move to reserve status.
Currently there are 14+ people on hot line shifts and 10+ reserves. Six month rotating commitment for hot line.
Will hand out new 12-step lists to IGR’s to bring back to groups (in December).
Newsletter: Eileen L. reported that all is going well. Has not had much response to the newsletter subscription list request (also listed in the newsletter). Will continue to work on this. Needs birthdays by the 18th of each month (for the following month’s newsletter). Looking for articles, or leads to people who could make articles. Asked if the entire treasurer’s report should be published (or just the group donations) each month. Group donations only.
Office: Mikey reported Telephone Activity: Office – 98, Hotline – 50, Al-Anon – 6. Income Detail: Books/Lit $1,711.60; Coins/Misc. $1,191.10; Newsletter $75.10; Deposits $3,843.43.
Wayne S. asked why the deposits do not match amount shown on the treasurer’s report. Liz explained that the amounts do not match due to the timing of all deposits compared to when each report is made.
Potluck: Tom R. reported that the Thanksgiving Alcathon went well. Seemed that attendance was lower than usual (weather, meetings and potluck in two different buildings are possible reasons). Tom asked IGR’s to bring this back to the groups and get feedback. Has sign up sheets for the Christmas Alcathon. The last 3 meetings need host groups. Need 4 volunteers for kitchen help and meeting coordinators. Needs cooked turkey and ham donations.
Schedules: Shari A. reported that new schedules will be available at the December IG meeting. Mark L. stated that meeting additions or changes need to be given to Mikey or Shari by the 15th of the month prior to the new publishing.
Website: Cory S. reported that all is going well and that web traffic is consistent with last month’s. E-mail addresses have been set up for committee members.
D. Old Business: Melissa C. is working on recapping meeting motions. Darla B. has copies of minutes dating back to 2007. Mark L. stated that this time frame works (for now).
E. New Business: Darla B. stated that she had found typed officer and committee chair position descriptions. Made a motion to post these on the web site. Motion passed. Darla asked committee chairs to read through descriptions also.
Wayne S. stated that District 5 now has an archivist (Darrell L.).
Upcoming elections for the December meeting: Chairperson, Secretary, 2 Advisory Board, Potluck Chairperson.
Meeting was adjourned at 6:37 pm. The next meeting will be at 5:30 p.m., December 26, 2010 in Bend at TEC.
Yours in Service,