November 24, 2013

IGR Meeting Minutes

Opening:

Chairperson Vickie M. called to order the regular meeting of the Central Oregon Intergroup at TEC (St. Helens Hall) at 5:30pm.

Attendance sheet was passed.  A quorum was established.  Introductions were made.

Voting Members Present: (IGR’S)

(Cody M-Secretary/WFS )) ( Lauren G-IGR/WFS) (Rivka G-ABC) (Peggy R-MMD)(Kasey Z-IGR/Rule62)(Dick-IGR/Nooner)(Reed K-IGR/Rdm Reb)(Scott H-IGR/Madras)(Pete M-IGR/Mens book)(Mike S-IGR/safe harbor)(Fred B-alt IGR/Tues night)(Greg B-IGR/as men see it)(Bill O-AB/safe harbor)(Pattie O-AB/Safe Harbor)(Dan P-IGR/EER)

NON VOTING MEMBERS PRESENT:

(Vickie M- Chair) (Mark C-Webmaster/By the book) (Dave W-Potluck/Tues night) (Aaron D-Ent. Chair/24&alive)(Steve G-AB/WFS) (Vera F-Member at large/Att Adj)(Alan A/WFS)(Joan C-Off mgr/EER)

A. Approval of Minutes

Minutes were read and approved

B. Treasurer’s Report

Absent but read and approved

Chair:

  • Advisory board: budget committee will come up with a budget to bring back to the IG to be voted on in Jan.
  • Entertainment committee: Has not been able to retrieve funds due to problem with the bank. Issue will be dealt with in the next week.

Committee Reports:

Office:

Monthly office report: Total office calls were 108. There were 16 after hour’s sales and deliveries. There were 94 office visitors. Income: $2,291.97 Expenses:$2,266.01.

Hotline:

  • Mon 1pm-5pm slot needs to be filled.
  • Need for a hotline chair

Al-Anon:

Not present.

Newsletter:

  • Not present

Potluck:

  • Thanksgiving alcothon: St. Helens Hall- Meetings upstairs, food downstairs.
    • No Breakfast this year
    • 7pm speakers- Al-anon Camille, and AA Jennifer C
    • Conscious contact had potluck for Nov and Dec inaccurate but has been resolved.

Schedules:

  • Dec 5th will be the cut off for the Jan, Feb, march schedules.

Website:

Up to date

Entertainment:

  • Has set up a committee to form bylaws.
  • Actively setting up positions for the COIGEC
  • New Year’s dance will be held at the Pine Forest Grange hall in Bend.

D. Old Business:

  • Combining newsletter and webmaster: many groups expressed opposition
    • No vote was called for, not enough to move forward
    • IG positions: 2 even year AB members, Hotline Chair, Webmaster, Treasurer.
      • Mike S stood for AB position and Peggy R nominated and accepted nomination.
      • Dan was nominated for the treasurer position
      • Hotline and webmaster had to nomination and nobody showed interest.
      • If these position are not filled the will be vacated so take back to groups.
      • Real need for a Hotline chair.
      • Bylaws: WFS had formed a committee to go over proposed bylaws and had changes they would like to see in the proposed bylaws. Each were proposed to The IG and accepted as a group.

MOTION- made to accept proposed bylaws with correction. Motion passed

E. New Business:

  • Bend Young people: got bid for OCYPAA and will be held at the Riverhouse Oct3-5 2014.
    • Would like to place fliers at AA events and is in contact with COIGEC to place a table with flyer at New Year’s dance.
    • District Liaison to Intergroup: District is open to recreating this position.
      • Tabled till next month.

Adjournment:

Meeting adjourned at 6:40pm.  The next meeting will be at 5:30 p.m. Sunday, Dec 22th at TEC St. Helens Hall.

Yours in Service,

Cody Manriquez, Intergroup Secretary

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