December Intergroup Advisory Board Minutes

by

Central Oregon Intergroup, Inc
Advisory Board Minutes
December 22, 2013

Opening:

  • Vickie called the meeting to order at 4:30pm
  • Quorum was established.
  • Voting member are: 4 Advisory Board, Vice Chair, and Secretary

Voting Members Present:

(Cody M-Recording Secretary/WFS) (Doug M- Adv. Board/Sat AM 11st)(Pattie O-Adv. Board/Safe Harbor)(Bill O-Adv. Board/Safe Harbor)(Reed K-Vice chair/Redmond Reb)(Steve G-Adv. Board/WFS)

Non Voting Members Present:

(Vickie M-Chair/Tues nite) (Joan C-Office Mgr/EER) (Linda T-Treasurer/Not a Glum lot) (Lauren G/WFS)

A. Approval of Minutes

Minutes were read and approved

  1. B. Office Report
  • Monthly office report: was given with two subtotals. First subtotal was for the period of 11/18/2013- 12/14/2013 totaling $2,886.24. The second subtotal was from 12/15/2013- 12/19/2013 and totaled $451.95. Total to date was $3,338.19.

  1. C. Treasurer Report
  • Bank account has $4,626.00 with $2,000 in prudent reserve

Motion-Donate $100 to the church for use of St. Hellen Hall. Motion Passed

Old Business:

  • Budget: A budget was proposed, slightly larger than what was spent the past two years. This is not set is stone but was a working copy to be taken back to groups, and brought back to intergroup in Jan with proposed changes.
  • Insurance: discussion about grange hall requiring insurance. Insurance has been looked into and is $500 per event or $300 to insure all events per year. Discussion was also held on whether these monies will be taken out of intergroup account or Entertainment committee account.
  • Discussion of Office report and Treasurers report to be posted on the website for a greater level of transparency.
  • Bylaws were signed and therefore finalized by appropriate officers. These signatures will be sent to the webmaster for posting.
  • End of Year Bonus Discusion:

Motion- to give Office Manager a $300 bonus and Assistant Office Manager $100 bonus. Motion Passed

New Business:

  • If monies must be spent, for tax purposes due to being a non-profit, it will be up to the Advisory Board’s discretion to spend on books, literature, and new IGR manuals.
  • Putting contributions report and treasurers report on the website. Tabled until January

Adjournment:

Meeting was adjourned at 5:22pm.  The next meeting will be at 4:30pm January 25th at TEC’s St. Helen’s Hall.

Yours in Service,

Cody Manriquez, Secretary

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