May 26, 2013
Chairperson Vickie M. called to order the regular meeting of the Central Oregon Intergroup at TEC(St. Hellens) at 5:30pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made. Vickie reminded individuals about voting eligibility. Only IGR’s and AB members are eligible to vote.
Voting Members Present: (IGR’S)
(Fred B-Attitude Adj) (Pattie O-Safe Harbor)(Bill O-Adv Board)(Steve G- Adv. Board)(Doug M-Adv. Board)(JD W-As Men See It)(Lindsey T-WFS)(RGluck-ABC)(Dave W-Tue. AA)
NON VOTING MEMBERS PRESENT:
(Vickie M- Chair)(David W-Rec. Sec)(Jennifer C.)(Joan C-Office Manager)
A. Approval of Minutes
Minutes were read and approved
B. Treasurer’s Report
Linda was not present. Joan C. (Office Manager) presented the Balance Sheet and Profit and Loss statements as of May 15, 2013. Total income was $2922.47 and total expense was $2695.18. There was discussion to add the YTD statements to the report.
C. Committee Reports:
Monthly Office Report: Total Office calls were 98 with 81 after hour calls. There was 86 Office Visitors. Income: Books and Literature- $1129.55; Coins and Misc.- $435.20; Donations- $1278.60; Potluck- $79.00. Book and Coin orders- $1363.20. Operating expenses were 1331.98, Total Expense, 2695.18. Joan mentioned that the phones were not transferring after hour calls without having to manually set it up online. Due to the holiday weekend Bend Broadband was not able to offer much help.
The News Letter Position was voted on-See old business
Potluck was hosted by Attitude Adjustment with a great turnout. We can still use Saint Helens Hall but we cannot use the kitchen. Bill O offered a sound system that he will donate to use for the speakers, all that is needed are speakers. Steve G mentioned that he had an old set of speakers that would most likely work.
D. Old Business:
Newsletter Chair has been filled by Jennifer C from Chicks with Chips. The position was put to a vote and Jen won with the majority.
E. New Business:
Vice Chair had to step down do to work constraints-Position is open
Secretary Position is open. Please come to our next meeting to run for either position.
There was concern about the absence of the treasurer. A vacancy is defined as two absences that the Secretary or Chair were not informed of. Linda had made it known that she would be gone Memorial Day weekend.
Advisory Board will no longer make decisions on the Entertainment committee. E.C. is no longer part of Intergroup. There is a question as to if the E.C. should be able to post events on the website. IGR’s are asked to take the question back to their groups. There are currently E.C. events on the website. Ask your groups if they feel that they should remain. There was concern that the E.C. would be violating the Sixth tradition since the events are not AA related.
Joan spoke with Jim Malone from the General Office about the topic of posting Entertainment Committee events on the website. He informed her that every Intergroup is autonomous and may post whatever they please. He did mention that Campouts and Dances are NOT AA events and should stay off the site along with yard sale/fundraisers. “It is important to remember our singleness of purpose and problems arise when an event lacks AA components.” We do not want to over step our principles. Further discussion was made about whether or not the Entertainment Committee should remain an Advisory Board topic. Should it be up to the AB to decide what goes onto the website?
Meeting adjourned at 6:30pm. The next meeting will be at 5:30 p.m. Sunday, June 23rd at TEC.
Yours in Service, David W