March 25, 2012
Opening:
Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:32pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made.
Voting Members Present: (IGR’S)
(Mikey L – SOS) (Jim B – ABC) (Dave W – Tue Night AA) (Mark M – Att. Adj.) (Jenny L – Steps to Sobriety)(Steve G – WFS) (Cory S – As Men See It) (Lee B – New Horizons) (Pete M – Men’s Book Study) (Patsy S – Open Hand) (Doug M – 11th Step) (Kelly A – Primary Purpose) (David M – Young & Sober) (Stan E – Safe Harbor) (Peggy R – Make my Day) (Shari A – Chicks w/Chips) (Jim B – ABC) (Lisa P – Sisters in Sobriety) (Mel C – Not a Glum Lot)
NON VOTING MEMBERS PRESENT:
(Alan A – Potluck) (Heidi S – Entertainment) (Jerry R – Chair) (Pattie O – Secretary) (Mark C – Webmaster)(Darla B – District 5 Liaison) (Carrie B – New Horizons) (Brian L – Serenity)(Doug M – 11th Step) (Josh M – WFS) (Erik J) (Pam M – Al-Anon) (Bill B – Att. Adj.)
A. Approval of Minutes
February Minutes were approved as read.
B. Treasurer’s Report
Not present (on vacation). Josh M was in attendance to ask that he be allowed to assist Linda in creation of an Ad Hoc committee to address financial issues and possibly eliminate some of the line items. It was pointed out that the Advisory Board had already begun that process and invited Josh to attend the separate meeting when Linda returns from vacation. There was a lot of discussion regarding the Treasurer’s Report and some suggestions and input from various IGR’s and other individuals. The discussion was terminated due to time and a Motion was made:
“To have a separate Advisory Board Meeting when Linda returns to discuss and do some fact finding on the Treasury”. Motion Passed
C. Committee Reports:
Al-Anon: Pam stated that Al-Ateen is still going and is being held at the United Methodist Church on Kansas. They passed out flyer to other kids at the Potluck and may have more members soon.
District 5 Liaison: Darla passed out the District 5 meeting minutes to all the IGR’s. Bowling fundraiser in Prineville was happening as we were meeting, but she was hoping that it was well attended. Silent auction in May, softball tournament in August, and a Safety workshop is coming up. There was more information in the District minutes.
Entertainment: St. Patrick’s Day in Prineville went well, but attendance was down from last year.
She did not have the quarterly Treasurer’s Report from the Committee. Heidi’s commitment is over now. Elections will be held in New Business.
Hot Line: Sherrill not present.
Newsletter: Not Present.
Office: Mikey reported Telephone Activity: Office – 88, Hotline – 47, Al-Anon – 7.
Income Detail: Books/Lit $1,090.15; Coins/Misc. $509.35; Newsletter $10.30; Deposits $3,600.54.
There was a mention of the Intergroup Office moving at the end of the month to a new location in Redmond. The schedules even had the new address on them. There was some heated discussion from the Advisory Board Members that had not been informed of the move. Due to time issues, the Advisory Board members elected to have an emergency meeting immediately following the IGR meeting to discuss options since there would be a rent increase to the office space and the Advisory Board’s Mission Statement is to make those decisions.
Potluck: Alan reported a good turnout from the potluck which was hosted by “As Men See It”. The next potluck will be in Prineville on April 28th.
Schedules: Shari had new schedules for IGRs to take to home groups.
Website: Mark reported everything up-to-date. There were approximately 950 visitors to the site with 1500 hits during the month.
D. Old Business:
None
E. New Business:
1. Entertainment Committee Chairperson: Erik J stood for the position, gave his resume and was unanimously voted in.
2. Several groups brought back their comments on whether or not there should be a separate hotline list for people that need rides to meetings. New Horizons IGR said that their group would be willing to take that on if needed.
Adjournment:
Meeting adjourned at 6:45pm. The next meeting will be at 5:30 p.m., April 22, 2012 in Bend at TEC.
Yours in Service, Pattie O
Intergroup Secretary
