Meeting Minutes
June 27, 2010
Opening:
Acting Chairperson Terry J. called to order the regular meeting of the Central Oregon Intergroup, Inc. Date: June 27, 2010. Time: 5:30 PM. Place: TEC, Bend. Attendance sheet was passed.
Verified eligible voters and a quorum was established.
Voting Members Present:
Mikey L. – SOS (IGR); Vera F. – Attitude Adjustment (IGR); Shari A. – Step Sisters (IGR / Schedules Chair); Jerry R. – Tues. Night AA (IGR); Stan E. – As Men See It (Adv. Bd.); Darla B. – WTGTAL (IGR/Acting Secretary); Steve G. – WFS (IGR); Eric W. – Men’s Book Study (IGR); Terry J. – Primary Purpose (Adv. Bd./Acting Chairperson); C.J. C. – Eastside Early Risers (IGR); Alice L. – Attitude Adjustment (Alt. IGR); Daniel McG. – Yes – (Acting Hotline Rep.)
Others Present: Terry J. (Acting Chair Person); Cory S. – As Men See It (Website); Tom R. – Attitude Adj. (Potluck Chair); Hank G. – As Men See It (Treasurer); Toni G. – Alanon Liaison; Melissa C. – Tues. Back to the Big Book (Visitor); Heidi S. – Safe Harbor (Entertainment Chair); Eileen F. – Attitude Adjustment (**Voted into Newsletter Chair**)
A. Approval of Minutes
The minutes of the previous meeting (May 28, 2010) were read. Minutes approved as read.
B. Treasurer’s Report
Terry J. presented the Treasurers report. Report was approved. Stated that Treasurer’s position open immediately, supplies available, will be given to Intergroup office if no volunteer to fill position today.
C. Committee Reports:
Alanon: Toni stated she brought some Alanon meeting schedules, no updates.
District 5 Liaison: Position is open. No report.
Entertainment: Heidi reported that Entertainment Committee approved to make a donation to Intergroup next month. Kevin K. has been elected as the new treasurer for Entertainment Committee, he provided a updated balance sheet for bank balance, will keep intergroup informed of changes. Ochoco Campout was mildly attended (40 people approx.) likely due to weather. Flyers provided for Newberry Crater and Spirit Fest events in July. Next meeting will be July 15th, can contact Heidi for information if interested in attending.
Hot Line: Daniel McG. reported good workshop, 10 new people signed up hotline shift calls. Planning on setting up another workshop in the future. Started changing shifts and rotations, would like to get 10 more people signed up for hot line calls. Need 12 step call volunteer sheets for Sisters, Redmond and Prineville. Hotline workbook done and provided to all service workers. No call log report this month. **2 positions open** Monday and Wednesday; 10pm – 9am both days.
Newsletter: position open. **See new business, position filled** (Eileen F.)
Office: Mikey reported Telephone Activity: Office – 111; Hotline – 58; Al-Anon – 08. Income Detail: Books/Lit $610.80; Coins/Misc. $582.40; Newsletter ($3.19); Deposits $2,606.64.
Potluck: Tom R. reported that last night’s potluck went well and that the electrical outlets issues have not been resolved. There was enough food and good speakers. Clean-up help after potluck was short, but those who were available done a good job. July potluck is scheduled between 2 groups and there is a reluctant group scheduled for August, Tom will get with the groups to make sure all is ready for the potluck.
Schedules: Shari A. reported that the new schedules are published and available at this meeting.
Website: Cory S. reported the website is going well. Presented a traffic report. Domain name coming up for renewal through godaddy.com, will check into a 5-year purchase. (Voted on by all present and approved).
D. Old Business: Opened nominations for Treasurer; no volunteers to stand for position.
Report from Mikey in regards to Bend Community Center not refunding money for Thanksgiving Day. Mikey was informed we can use the voucher provided us for sometime during this year. Mikey and Tom (Potluck) stated they thought Entertainment Committee could use the voucher for an event sometime during the year as potluck would not be able to utilize the voucher.
E. New Business: Newsletter position nomination – Eileen F. (541-408-7073) – Attitude Adjustment stood for position, was unanimously voted in. Stated she had contacted Liz (previous newsletter chair) who stated she would help get her going with the newsletter format, how to get to printers, etc.
Steve (WFS) began discussion that he had problems bringing information to his home group business meeting due to not having current meeting minutes from Intergroup. He had accessed the webpage and it had last month meeting minutes. Several other IGR’s stated same problem. C.J. stated she had been involved in various other organizations that would post “Pending Approval” minutes of current month for members. Discussion followed, motion made/passed to post current month’s minutes on website with “Pending Approval at next month’s IGR meeting”. **Further remark that this would need to be ok’d with current secretary, who would set a time frame for getting to Corey**
Adjournment:
Meeting was adjourned at 6:35 pm. The next meeting will be at 5:30 p.m., July 25, 2010 in Bend at TEC.
Yours in Service,
Darla B. (for Mark S.)
