July 22, 2012
Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:40pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made. Jerry reminded individuals about voting eligibility. Only IGR’s are eligible to vote.
Voting Members Present: (IGR’S)
(Alan A – WFS) (Dave W – Tue Night AA) (April C – Safe Harbor) (Mel C – WANAGL) (Curt R – Att. Adj.)(Cameron S – AMSI) (Andy H – MBS) (Peggy R – Make my Day) (David M – ABC) (Shari A – Chicks w/Chips)
NON VOTING MEMBERS PRESENT:
(Jerry R – Chair) (Pattie O – Secretary) (Doug M – Advisory Board) (Mark C – Webmaster) (Eileen F – Newsletter) (Linda N. – Safe Harbor) (Joan C – COIG Office Manager) (Steve G – Advisory Board) (Bill B – Advisory Board) (Pam N – Al-Anon) (Michael H – WFS) (Ven B – Visitor) (Lisa M – SIS) (Mark M – Attitude Adjustment)
A. Approval of Minutes
Minutes were approved as amended with corrections (Change Chair to Vice-Chair in Old Business.
B. Treasurer’s Report
Shari A. presented report for Linda. She cautioned us that we continue to move into the red even though the report even though the report indicated that we were $79.43 net income. She pointed out that with the trend going as it is, we may be broke within 6 months. The financial report balanced with the Office Manager report, however, it was noted that there are discrepancies on the Treasurer’s report that need to be fixed. The report was not approved and will be discussed when Linda returns.
C. Committee Reports:
Al-Anon: Pam reported that the Al-Ateen meeting has been canceled due to non-participation for the past 2 months. They will resume meetings when school starts. She noted that even though there were only 2 or 3 teens coming, that they felt there were starting to really open up and share.
District 5 Liaison: Non Present
Entertainment: Not Present
Hot Line: Not present, however both the office manager and the Chair had spoken with her and she is working on Sundays and cannot attend the IGR meetings. The hotline has all times covered and she is working to ensure that remains her priority. It was requested from IGRs that maybe she can provide a written report on activity for them to take to their prospective groups.
Newsletter: Eileen informed the people with paid subscriptions that they will no longer receive them by mail. Those wishing to receive the PDF file have done so. Others have chosen to donate the remainder of their subscription. GSO called her to ask that she continue to send them the newsletter in PDF format since they really like getting the information from Central Oregon.
Office: Joan provided a comprehensive office report as well as a breakdown on order purchased and by which people and groups. In addition, she provided copies of inventory at the office. She noted that most calls to the hotline during office hours are to find meetings. The IGRs were appreciative of the reports that she handed out and thanked her for all the dedication and work she is doing at the Intergroup Office.
Potluck: ABC will be hosting the next potluck. Check the website or the newsletter for dates.
Schedules: Changes need to be in by September 15th. To avoid confusion, please let Shari know via the schedules link on the website of any meeting changes, additions or deletions. In addition, also notify the webmaster and the newsletter chair to ensure that the changes get put in all media.
Website: Mark reported he has been posting the Newsletter immediately following its completion so that groups may download it in a timely manner. Eileen asked about optimization on the website so that people checking on the internet will get to our site. Mark stated that it really depends upon what they type in the search menu.
D. Old Business:
Intergroup Vice-Chair: Michael from WFS stated that he came to the meeting to possibly stand for the position, but then changes his mind due to his increasing travel schedule. The Intergroup continues to need an Intergroup Vice-Chair. IGRs will encourage people in their groups to stand for the position. If anyone wishes to stand, please attend the next scheduled IGR meeting on Sunday August 26, 2012.
Donations to Intergroup: Doug M., of the Advisory Board, wrote a letter that will is currently being revised and will hopefully be available to all group IGRs by the next IGR meeting.
- New Business:
Mark M from Attitude Adjustment brought a list of possible solutions to our current financial situation. Since we were running out of time, it was tabled for discussion at the next IGR meeting.
Alan A from WFS also brought a concern to all IGRs regarding the money on the Treasurer’s report that has been stated as being the Entertainment Committee money. It was not confirmed because the Treasurer was not present. The Entertainment Committee Chair has not been present at the last 2 meetings and the IGRs want to discuss bringing them back into the financial umbrella of the Main Treasury. It was tabled for discussion at the next meeting due to time constraints.
Meeting adjourned at 6:35pm. The next meeting will be at 5:30pm on August 26, 2012 at TEC.
Yours in Service, Pattie O, Intergroup Secretary