January 22, 2012
Opening:
Chairperson Jerry R. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:31pm. Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made.
Voting Members Present: (IGR’S)
(Mikey L – SOS) (CJ B – Eastside Early Risers) (Jim B – ABC) (Erica B – Step Sisters) (Dave W – Tue Night AA) (Mark M – Att. Adj.) (Shari A – Chicks w/Chips) (Steve G – WFS) (Cory S – As Men See It) (Lisa P – Sister in Sobriety) (Lee B – New Horizons) (Kelly A – Primary Purpose) (Pete M – Men’s Book Study)
Voting Members Present: (Committee Chairs)
(Eileen F. – Newsletter) (Alan A – Potluck)(Wayne S – Hotline) (Heidi S – Entertainment)
NON VOTING MEMBERS PRESENT:
(Patty – Al-Anon) (Bill B – Attitude Adjustment) (Jerry R – Chair) (Pattie O – Secretary) (Joan C – Eastside Early Risers) (Janet – Al-Anon) (David W – Rule 62) (Mark C – Sober Desire)
A. Approval of Minutes
Minutes were approved as amended.
B. Treasurer’s Report
Treasurer’s Report was not presented as it was not approved in the Advisory Board Meeting.
C. Committee Reports:
Al-Anon: Patty standing in for Pam temporarily. They are having the Al-Ateen meeting every Wednesday from 4pm to 5pm. There is some concern of how to get the teenagers rides to the meeting. They would like some suggestions. Janet announced the Spaghetti Feed Al-Anon fundraiser and didn’t have enough flyers to disseminate, but the IGR’s will bring to their groups. The event is on February 25th 2012 at the St Francis Church on 27th street in Bend. It will be announced in the Newsletter.
District 5 Liaison: Not Present.
Entertainment: The New Year’s Eve Party was very entertaining; however, they ended up in the red due to the attendance being down especially from Redmond. The next function coming up will be the St. Patrick’s corned beef and cabbage on March 17. It will be announced in the newsletter. The entertainment group meeting will be on February 19th. They are still requesting additional help on the committee. Please contact Heidi S, Entertainment Chair. She can be emailed or phoned. Please see the Central Oregon Intergroup Website for that information.
Hot Line: Hotline calls increased. Wayne needs more 12 Step lists returned from the IGR’s to create a new updated list.
Newsletter: Eileen explained the process and costs associated with newsletter. The cost of printing and mailing far exceeds the income from subscriptions. She passed around a list of subscribers and asked for any updates or deletions. There was considerable discussion and suggestions. Wayne suggested controlling the subscriptions by setting expirations to the same month. Eileen stated that was not the issue. The newsletter is currently being sent to several places outside of Central Oregon that may not be cost effective. It was decided to discuss more on Old Business.
Office: Mikey reported Telephone Activity: Office – 94, Hotline – 51, Al-Anon – 6.
Income Detail: Books/Lit $574.75; Coins/Misc. $623.50; Newsletter $<18.54>; Deposits $3691.26.
Potluck: Alan noted that the Al-Anon Spaghetti Feed and the District 5 pool picnic is in conflict with the next Potluck. He hopes all will have a good turnout, but was not optimistic. Better communication between Chair People for these events would be appreciated. He still had 2 potluck months for the coming year available and they were filled during the meeting. He now has a full schedule for the year.
Schedules: New schedules are still available. The next deadline for changes is March 15.
Website: Cory stated that everything on the Website is up-to-date.
D. Old Business:
A Motion had been made and tabled at December’s meeting.
- “To raise the subscription price for the newsletter from $10/yr to $18/yr”.
There was some heated discussion about whether or not it should be taken to the groups for approval. The pro argument was that since the groups may not pay a subscription fee, they do pay for the newsletter with their 7th tradition money. The con argument was that it did not need to go to the groups since the only parties affected by the price change would be the subscribing individuals outside of the groups. The motion and discussion was tabled until February’s meeting.
E. New Business:
Elections for open positions:
- Hotline Chair – There was no one at the meeting to stand for the position.
- Website Chair – Both David W (Rule62) and Mark C (Sober Desire) stood for the position. They both stated their sobriety dates and previous experience. Mark C was elected new Website Chair.
Adjournment:
Meeting adjourned at 6:35pm. The next meeting will be at 5:30 p.m., February 26, 2012 in Bend at TEC.
Yours in Service, Pattie O
Intergroup Secretary