January 28, 2013
Chairperson Vickie M. called to order the regular meeting of the Central Oregon Intergroup at TEC at 5:30pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made. Vickie reminded individuals about voting eligibility. Only IGR’s are eligible to vote.
Voting Members Present: (IGR’S)
(Dave W – Tue Night AA)(Jamie A-New Horizon’s)(Bev D- Sister in Sobriety)(Bob R- Mon. Night Redmond Living Sober)(Peggy R-Make My Day)(Sandie C- Sober Sisters)(Alan A-WFS)(Debra M – Att. Adj.)(Scott H-Oasis,SOB,SOS)(Patsy S- Open Hands)(Steve G – WFS)
NON VOTING MEMBERS PRESENT:
(Yvonne L – Sat Med)(Jaron S-Young&Sober)(David W-Secretary)(Mike S-Dist. 5 Liaison)(Joan C- COIG Office Manager)(Heidi S-Visitor)(Vickie M-Chair)
A. Approval of Minutes
Minutes were read and approved.
B. Treasurer’s Report
Linda presented Balance Sheet and Profit and Loss statements. Total income was $3688.42 and total Expense was $4877.06. Report was approved.
C. Committee Reports:
Al-Anon: Not present. Joan relayed a message to remind everyone about the Spaghetti Feed. Patty is the new chair and can be reached at firstname.lastname@example.org or 541.788.7463. Alan Brought flyers to be passed out.
District 5 Liaison: Mike S reported a great turn out for the Bill W story and discussed the possibility of playing the 12 traditions by Bill W sometime in the summer. Mike informed the group of the next assembly in Lake Oswego Feb. 22-24 and PROCESS in Idaho the first weekend in March. Mike also mentioned that there was a new Secretary, Michelle
Entertainment: Yvonne reported that the New Year’s Eve dance was well attended. She also mentioned the next upcoming event is going to be St. Patti’s Day, dates and event info TBA. Yvonne also provided a statement and requested that IGR provide a list of what is required of entertainment. Moved to new business
Office / Hot Line: Joan provided IGR’s with pamphlets of free literature that is available.
Monthly Office Report: Telephone Activity: (combined office and after hours)
Office/Hotline 148 calls, 12th Step/Help 17 calls; , Al-Anon 17 calls, Other27. There were 97 walkins.
Income: Book and Literature – $1351.25; Coins and Misc. – $562.75; Donations – $1547.15; Potluck – $227.14. Book orders – $1742.00, Sobriety Coin orders 506.58, misc. Orders 303.18.
Jack and Joan are making calls from office to update previous information from 2010. Joan would like an updated 12 step list and asked IGR’s to get a current group list. Joan also passed out the monthly breakdown activity in the office as well as a comprehensive Group donation list. If you are not receiving this information, please have your groups’ IGR attend the monthly IGR meeting or call Joan for a copy.
Newsletter: Not Present.
Potluck: WFS group was the host for the month. Steve G. was the stand in and reported a great turnout. Speakers were Pat R. and Al-anon Roland C.
Schedules: Not present, Anyone interested in changes to the schedule can contact:
Schedules, Webmaster, Newsletter, and Joan at the Intergroup Office. All of these emails can be found on the website under contacts.
Website: Mark reported that online meetings are up to date and current with printed schedules. This was a much needed overhaul.
D. Old Business:
The following people were nominated or volunteered for the open chair positions in Intergroup. All had the required length of sobriety and associated experience.
Vice Chairperson: Alan A WFS
Potluck: Dave W Tues AA
- One IGR said that since she has a unique first name, that someone was able to find her on the Internet from our minutes. She was concerned that people not know about her affiliation with AA. It will be discussed further at the next IGR meeting. It was deiced that the individual can use an alias if they are concerned about anonymity. No motion made
Scott H. from Oasis, SOB, and SOS stated that he would like to have potlucks brought to Prineville and that he already had a designated building at his church. Motion was made to have annual potlucks in Prineville in the month of September. Motion passed
Entertainment Committee wants to report statement quarterly as stated in the bylaws unless an amendment is made. Yvonne presented a statement but it was not recorded. No motions were made and it was discussed that the Advisory Board address the issue.
Young and Sober Group is thinking about changing meeting time to 8pm instead of 8:30
Meeting adjourned at 6:30pm. The next meeting will be at 5:30pm on February 22, 2013 at TEC.
Yours in Service, David W, Intergroup Secretary