Entertainment Minutes June 15, 2014
In Attendance: Teryce (Alt Ent. Chair) Kim A. (Rec Sec.), Vicki M. (Int Chair), Reed (Alt. Int Chair), Heidi (Supplies), Kim T. (Treasurer), Mark T.
Opening with Serenity Prayer at 4:00 pm
Minutes: Minutes were read and one change was made on ticket prices for He He campout from $15 to $10. Minutes approved.
Treasurer’s report: by Kim T. No activity since last report. Balance still at $4,032.53 as of June. $62 from bingo money from St. Patty’s Day Corn Beef was turned in. We thought it had been donated to the church but will now be added to our funds. Receipts will be coming in from Ochoco campout and will be reported at our next business meeting. Report was approved.
Old Business: Sam Johnson Park in Redmond is not available for our picnic on June 21. As is Cline Falls. So a motion was made by Heidi and 2nd by Reed to cancel Beginning of Summer picnic due to lack of venue and Ent. Committee staffing. We regret that there will be no picnic but we are planning on End of Summer picnic Sept. 13. Vicki M. will check to make sure Cline Falls is available for this date and reserve it.
New Business: Aaron has presented a letter of resignation to the Ent. Committee that he must resign as Chairperson as he doesn’t have the time to commit for it. Vicki M. will make announcements at the next Intergroup mtg June 22 that this position will be available. Any person interested in this position will have to attend the next Intergroup mtg in July to make themselves available and be elected. Please start making this announcement at AA meetings. Alt. Chair Teryce will attend the Intergroup mtg.
Vicki M. made a suggestion to move the Entertainment business meetings to Bend and we may get more partisipation from the fellowship in helping out at events. Good idea. Reed likes the meeting in Redmond but is willing to come to Bend. Kim A. Where will the meetings be held? Vicki M. will check availability at St. Helen’s Hall. So the July meeting will still be held in Redmond at the Alano Club. Motion was made by Vicki M. and 2nd by Kim T. to move mtg to Bend. Motion approved.
Kim T. If entertainment event falls on 3rd Sunday can we have the Entertainment business mtg held at the event? Vicki says announcements need to be made in advance and in a timely manner. Heidi says it is important to be consistent even if hard on committee members to attend.
Kim T. We need to get out flyers for Robert’s Bay and Crescent Lake campouts and tickets for Crescent Lake campout. Also can we each put together a job description and get to Vicki M.
Also Kim T. made suggestion that we need a wagon master for the campouts so things can run more smoothly and if situations come up the wagon master can handle it. One of the things mentioned was that smokers please make sure to pick up your butts. We want to make sure we leave it as we found it.
Heidi. Since we can’t reserve some of the campsites (Suttle Lake) like we used to maybe we could have a campout at Wickiup Reservoir group camp. We can reserve up to a year in advance. So next meeting we can try to reserve Wickiup Reservoir for July 2015 by July 23, 2014 and Crescent Lake for August 2015 by August 17, 2014.
Whoever tows the entertainment trlr to events will turn in receipt to be reimbursed for gas.
Kim T. has used her camp stove at entertainment events for years and needs a new regulator. Costs about $18. She will be reimbursed for the new regulator. Yipee!
Meeting was closed with a moment of silence for Kevin K. who had been a past Chair and member of the Entertainment Committee for years. He passed away one June 2 and will be missed.
Meeting closed at 5:00pm with Serenity Prayer