Entertainment Minutes July 20, 2014
In Attendance: Teryce (Alt Ent. Chair) Kim A. (Rec Sec.), Vicki M. (Int Chair), Reed (Alt. Int Chair), Kim T. (Treasurer), Marie (Event Planner)
Opening with Serenity Prayer at 4:00 pm
Minutes: by Kim A. Minutes were read and approved.
Treasurer’s report: by Kim T. Balance $4,032.53 Expenses for Ochoco campout were $23.55, $73.83 and 58.89. 50/50 raffle took in $121 plus the $62 from last months St. Pat’s bingo brought the total balance to $4,059.26. Report was approved.
Old Business: St. HH is available to hold our Entertainment meetings starting the 3rd Sunday in August from 4-5pm. We will donate $10 per meeting and pay for the 5 months in 2014 and semi annually after that for a total of $120 a year.
Vicki M. was finally able to get hold of someone who told her Cline Falls is now once again first come first serve and doesn’t have to be reserved for End of Summer picnic. This will save us $150. We will get there at 8am to make sure we have the spot on Saturday, Sept. 13.
Kim T. will try to reserve Wikiup Reservoir group camp by this Wednesday for July 23-26, 2015. Or July 30 to August 2 if not available. She will also try to reserve the Ochoco group camp for June 11-14, 2015. If the July dates are not available she will try to reserve Crescent Lake for those dates so we have a few options. Also will try for Aug 13-16, 20-23 or 27-30 for Crescent Lake. Will have more info at our next business meeting in August.
New Business: Teryce would like to have a possible campout at Haystack Reservoir group camp if either of the other 2 campouts are not available. The Entertainment Committee has 3 AA campouts per year in the summer. Teryce made a motion to buy a Boche Ball set to keep in trlr to play with during the campouts and picnics. Approved. Kim T. will check out Costco and Big 5 to purchase.
Event Planner: by Marie. Marie is getting directions for Roberts Bay and will get out a flyer. Teryce will be the wagon master for the campout. She will also bring up Ent trlr with the supplies for potluck and signs using one of Kim T.’s trucks. Kim T. will be reimbursed for the gas. If for any reason the campout has to be cancelled due to fires in the area it will be posted on website by Sunday, Aug 3. Saturday will be potluck and speaker meeting. Teryce will round up AA speaker.
We need to get hold of Heidi to see if she still has template for tickets. So we can start selling them at Roberts Bay campout. $20. Need to get serator (?) from Lurlyne.
Meeting closed at 5:00pm with Serenity Prayer