The regular meeting of the Central Oregon Intergroup, Inc. was called to order at 5:30 p.m. on 12/18/11 at TEC – Bend by Jerry with the Serenity Prayer.
Introductions were made and the attendance sheet was passed. Established eligible voters and a quorum was established.
Voting Members Present:
Jerry R. (Chair); Darla B. (V. Chair); Mark S. (Madras Oasis IGR); Liz T. (Treasurer); Steve G. (WFS IGR); Mel C. (Not a Glum Lot IGR); Pam (AL-ANON Liason); Wayne S. (Hotline Chair); Cory S. (Website Chair); Daniel B. (Make My Day IGR); Bill B. (Adv. Brd); Shari A. (Adv. Brd); Stan E. (Adv. Brd); Mikey (SOS IGR); Kelly A. (Primary Purpose IGR); Heidi S. (Entertainment); Jim B. (ABC IGR); Doug M. (Attitude Adjustment IGR); Erica B. (Step Sisters IGR); CJB (Eastside Early Risers IGR); Mark M. (Attitude Adj. Alt IGR); Eileen (Newsletter); David M. (Young & Sober IGR)
Eligible voters were established and a quorum was established.
A. Approval of Minutes
The minutes of the previous meeting were unanimously approved as read.
B. Treasurer’s Report
The Treasurer’s report was not presented due to Liz being out of town for vacation recently. She stated she would complete the report and have it at the next meeting. Reported that we are very short on money (about $200 this month) and contributions were $1340.77.
C. Committee Reports:
Alanon: Wednesday meeting going well. 25th of February there is the annual Spaghetti Feed at St. Francis on 27th in Bend. For more information call 480-2919. Please announce to groups.
District 5 Liaison: Darla B. reported that district 5 is hurting for money as well as intergroup, if groups could afford to send extra donations it would be appreciated. Gearing up for the fundraiser for 2012 Service Assembly in January at the Redmond Pool, ask that groups donate food items or sodas for this event. Would like to have some people donate time to cook hotdogs also if possible.
Entertainment: Heidi reported that the New Years Eve Dance is set for Dec. 31, 2011. There will be a raffle held and music starts at 9 p.m. There will be 2 DJ’s this year and everyone should enjoy this great event. Only a few tickets left for the dinner ($25) and dance is open to all at $10 a person.
Hot Line: Wayne reported that the hotline is going well. He has noticed there is an increase in hotline calls when there are events happening in AA so it is imperative to make sure he has the information in regards to locations and times. Wayne provided a blank 12 step list, asked that IGR’s take back to groups and have these updated (these are not hotline workers these are for actual 12 step calls). Requested that IGR’s explain that information will all be redone and if someone is currently on the list and would like to remain on the list they need to sign up again.
Newsletter: Eileen reported that the cost of the newsletter is $1.07 to print, $1.50 to mail. She is wondering how to possibly reduce this cost, would like suggestions emailed to her. Would like to make sure that those who are being provided copies of the newsletter are supposed to be getting them and that their subscriptions are current.
Office: Mikey provided the office report. Steve asked if intergroup makes a profit on the inventory, Mikey reported that we make a little profit on books, better profit on the coins and miscellaneous.
Pot Luck: Alan unavailable, Corey provided report. Christmas alchothon approaching needs to have groups sign up for the monthly potlucks if possible. Redmond asked if potluck could be scheduled there one month. Darla B. provided reasons she was given when she tried to do this (schedules say potluck in bend/Prineville, no location, etc.) Stated that maybe this could be brought up at next meeting as new business when Alan was available.
Schedules: Shari stated that the new schedules are available, brought some with her for distribution to IGR’s.
Web-Site: Corey stated that the website has newest information on it.
D. Old Business
Elections for open positions:
Vice-Chair: no person present to stand for position. Darla reported she has to step-down from position as she has already committed to another position within District 5. The position will be vacant until someone stands for the position.
Treasurer: Linda T. (Not a glum lot, 541-408-5086) voted in as new treasurer. Liz stated she would get with her to get information transferred over.
Advisory Board (2 positions) Doug M. (Attitude Adj. 610-864-1976) and Steve G. (WFS 541-385-7827) voted into these positions.
Hotline: No person present to stand for position. Wayne stated that he could not leave position until someone stepped up to take position.
Website: No person present to stand for position. Corey stated he would continue another month to see if someone stood for position. Stated that the person does not need to have HTML coding experience, easy to do as he has it setup, just experience on the internet and running a computer is all that is needed.
E. New Business
Bill motioned that the subscription price for the newsletter be raised to $18/yr. This was tabled until next meeting when discussion could occur.
Meeting was adjourned at 6:34 p.m. by Jerry. The next general meeting will be at 5:30 p.m. on January 22, 2012 at TEC – Bend.
Yours in Service,
Darla B. standing in for Pattie O.