April 28, 2013
Opening:
Chairperson Vickie M. called to order the regular meeting of the Central Oregon Intergroup at TEC(St. Hellens) at 5:30pm.
Attendance sheet was passed. Verified eligible voters and a quorum established. Introductions were made. Vickie reminded individuals about voting eligibility. Only IGR’s are eligible to vote.
Voting Members Present: (IGR’S)
(Fred B-Attitude Adj)(Peggy R-MMD)( Bev-Sisters in Sobriety)( Kasey Z-Rule 62)(Sandie C-Sober Sisters) (Linda N-Safe Harbor) (Bill O-Safe Harbor), (Greg B- As Men See it),( Steve G- Adv. Board/WFS), (Doug M- Adv. Board)(Scott H- Madras, Culver, Metolious),(Dave W-Tue. AA/Potluck)(Pete M-Mens Book Study)
NON VOTING MEMBERS PRESENT:
(Vickie M- Chair)(David W-Rec. Sec)(Mark C- Website Chair)(Joan C-Office Manager)
A. Approval of Minutes
Minutes were read and approved with one adjustment
B. Treasurer’s Report
Not present
C. Committee Reports:
Office/Hotline:
Monthly Office Report: Total Office calls were 106. There were 109 Office Visitors. Income: Books and Literature- $969.85; Coins and Misc.- $665.95; Donations- $1041.31; Potluck- $44.00. Book and Coin orders- $1264.15. Operating expenses were 1582.81, Total Expense, 2846.96. After hours sales were added to the office report. Calls are still coming in about TEC and meeting locations. We are in need of more donations to keep from tapping into our prudent reserve.
Al-Anon:
Not-Present
Newsletter:
The Newsletter Position is still open. If you are interested please attend the next IGR meeting to be held at TEC Sunday May 26, at 5:30pm The sobriety requirement is only six months
Potluck:
Dave announced that the Potluck was a great success in Prineville with AA Speaker Holly N as well as an Al-Anon speaker. $79 was brought in. Dave is looking for the next Venue for our Pot Luck. If you have any suggestions reach out to the contact on the website,
Schedules:
Pete M, Grateful for Joan helping out last month with the Schedules while he was out of town.
Website:
There has been some changes to the Website lately so if you notice any changes that are needed please reach out the Webmaster Mark C. Contact info is on the site,
D. Old Business:
Newsletter Chair is still open. Please make it known to your groups that if the position is not filled Intergroup will have to decide if it is necessary to keep it open. The sobriety requirement is only six months
E. New Business:
Newsletter Chair is still open. Please make it known to your groups that if the position is not filled Intergroup will have to decide if it is necessary to keep it open. The sobriety requirement is only six months
Vice Chair had to step down do to work constraints.
The question was brought up as to why intergroup can’t budget finances better. Donations are down $2000 YTD, only 34 out of over 100 groups donate, Groups need to step up and donate more often because the office will not be able to continue to operate on the current donations. A cut in cost is not what is needed but rather an increase in donations. If you are using intergroup, donate. A proposed letter under GSO guidelines maybe required to stimulate donations. A breakdown of what the monthly expenses are in contrast to what is brought in would be addressed in the letter to insure informational and educational purpose.
Adjournment:
Meeting adjourned at 6:30pm. The next meeting will be at 5:30 p.m. Sunday, May 26 at TEC.
Yours in Service, David W
Intergroup Secretary